app faqs

TaskKast offers a clean productivity app design that keeps you coming back to one place to get your personal and business tasks, calendars, and notes. Flexible scheduling and weekend rules allow for planning that actually works. Streamlined icon navigation allows for more task visibility in both day and week mode. View one or more calendars for maximum efficiency. Set your personal branding with app color in light or dark mode.

Tap the + to add a new task, event, note, countdown, or project. The + opens the add-new flow for the section you are working in.

Tasks are action items you want to complete. Add a title, project, priority, date, subtasks, notes, reminders, and repeat rules.

Use the completion checkbox to mark a task complete. Hide completed tasks when you want a cleaner working view.

Subtasks are collapsed to a count by default in the calendar and task list — tap the count to expand them, or tap the caret to collapse again. Turn on Show Subtasks in Settings to have them expanded by default instead.

Events are scheduled items with a start date and time, end date and time, location or address, project, calendar, notes, reminders, and repeat rules.

Choose which calendars appear in Settings, then select a default event calendar so new events start in the right place.

Locations and maps. Start typing an address in an event’s Location field and pick one of the suggestions. Once the address resolves, a small map preview appears beneath it. Tap that map to open Apple Maps, where you can get directions and see the usual place details. If the preview image hasn’t loaded, the same tap target shows “Get Directions” and behaves identically. Typing an address without choosing a suggestion leaves it as plain text, with no map.

Notes+ keeps ideas, details, and lists connected to your day or project. There are two kinds: text notes and countdown notes — the “+” is the countdowns.

On the Notes+ page, countdowns are pinned above your text notes so anything with a deadline stays in view. Each group reorders on its own: tap the hamburger icon to enter drag and drop mode, then drag countdowns among countdowns and notes among notes.

Text notes include a clean writing area with bold, italic, headings, and list formatting, plus a talk-to-text button for dictating with your device microphone.

Notes live only in TaskKast — they aren’t sent to ClickUp or Google Calendar, so nothing about them changes outside the app.

On a text note, tap the microphone in the toolbar to dictate instead of typing. The words appear as you speak so you can see it working, and tapping the microphone again stops it and keeps the text.

Countdown notes help you track time until something important. Choose a countdown date and time, pick which units to show, and choose the sound that plays when it finishes.

When the countdown reaches zero, TaskKast sends a notification and plays your chosen sound three times so it’s hard to miss. The countdown then stops rather than resetting.

Tap Preview next to the sound to hear it before saving. The completion notification depends on notification permission being allowed for TaskKast on your iPhone or iPad.

Countdowns live on the Notes+ page and never appear on the Calendar — they track a moment coming up rather than something scheduled for a particular day.

Tasks and notes can be reordered with drag and drop. Tap the hamburger icon with three horizontal lines to enter drag and drop mode, change the order, then tap the hamburger again to get out of drag and drop mode. Tasks reorder within their day on the calendar; notes reorder on the Notes page.

Each subtask has its own field in the task editor. Tap + Add to add a subtask, the × to remove one, or drag the handle on the left of a subtask to reorder it.

Projects organize tasks, events, and notes by area of life or work. Create projects and edit project details at any time.

Use the project tab to view one project, multiple projects, or all projects. The selected project can also become the default for new items.

No Project is a permanent project that always exists and can’t be deleted. Anything without a project belongs to it, and you can filter to it like any other project to find items you haven’t filed yet.

Each project has an optional Calendar Override: pick a calendar for that project, and whenever you’re viewing that project on its own (filtered to just that one project), new events default to that calendar instead of your usual default. You can choose any calendar — an iCloud or other device calendar, or a specific Google Calendar from any connected Google account. This is handy if you juggle separate Google Calendars per business or client but only need one shared Zoom account.

Each project can also have its own Notification Sound, so reminders for that project sound different from everything else. Leave it on App Default to follow the sound set in Settings. The preview button plays the sound so you can compare before saving.

Deleting a project also deletes the tasks, events, and notes inside it — they are not moved anywhere. If you want to keep any of them, reassign them to another project first, then delete.

The delete screen shows how many tasks, events, and notes the project holds, then offers two choices. Delete Project From TaskKast Only removes the project and its items from TaskKast and leaves connected ClickUp and Google Calendar data exactly as it is. Delete Project Everywhere also deletes the ClickUp tasks and subtasks TaskKast synced, and the linked Google Calendar events.

Even with Delete Everywhere, the ClickUp List itself is never deleted — only the tasks TaskKast put there. A List can contain work TaskKast didn’t create, so removing the List would delete things that were never TaskKast’s to touch. Notes only ever exist in TaskKast, so there is nothing to delete for them anywhere else.

A second screen confirms exactly what will be removed before anything happens. Deleting cannot be undone.

Connect a ClickUp account in Settings to sync tasks between ClickUp and TaskKast. ClickUp stays your project management system — TaskKast is the streamlined daily planner. Tasks and their subtasks sync; ClickUp calendars, comments, attachments, priority, and time tracking are not part of this sync.

When connecting, browse your ClickUp Workspaces, Spaces, Folders, and Lists, then choose which Lists to sync. Each synced List maps to a TaskKast Project — either an existing one or a new one created automatically from the List name.

Once a Project is mapped to a List, sync runs both directions. A task’s title, due date, completion status, notes, and subtasks stay in sync between TaskKast and ClickUp. TaskKast subtasks map to a ClickUp Checklist on the task — this is ClickUp’s “Checklist” feature, not ClickUp’s separate nested “Subtasks” feature. To keep subtasks in sync, add them as a Checklist on the ClickUp task; items added under ClickUp’s nested Subtasks are a different feature and won’t sync into TaskKast. Adding, completing, renaming, or removing a checklist item in either app carries over to the other. Editing, completing, or deleting a synced task in either app updates the other automatically. A task created directly in TaskKast, inside a Project mapped to a List, is pushed to ClickUp as a new task on the next sync — including its subtasks. Deleting a task in TaskKast asks whether to delete it in ClickUp too, or only in TaskKast. Deleting a Project asks the same thing — see “Deleting a Project” above — and never deletes the ClickUp List itself.

After you choose your Workspace and Lists, TaskKast keeps them synced automatically — no need to sync manually. Editing, completing, or deleting a synced task in TaskKast pushes that change to ClickUp within a few seconds. TaskKast also checks for changes made on the ClickUp side every few seconds while the app is open, so a task edited or completed in ClickUp usually appears in TaskKast almost immediately. The Sync Now button in Settings runs a sync immediately rather than waiting for the next automatic check — useful right after you make a change in ClickUp and don’t want to wait, or to confirm a sync went through. Settings > Connections lists every ClickUp List on your account. A List already connected shows as ✓ Linked with the TaskKast Project it maps to; one that isn’t shows a Link button, which either joins it to a matching Project or pulls it in as a new one. Underneath, “Projects not yet in ClickUp” lists TaskKast Projects that have no List yet — choose a ClickUp Space and tap Create in ClickUp to push the Project up and start syncing it. Refresh Lists re-reads your ClickUp account if you’ve added or renamed Lists there.

If the same task changes in both TaskKast and ClickUp before a sync, TaskKast asks which version to keep rather than overwriting either one automatically. Subtasks are simpler and don’t get their own prompt — if a subtask changes on both sides between syncs, TaskKast’s version wins. You can disconnect ClickUp at any time in Settings; your TaskKast tasks stay right where they are.

ClickUp sync depends on ClickUp’s own service, your ClickUp account permissions, and your connection to the internet. See the Terms of Use and Privacy Policy for details on how this integration is handled.

Connect one or more Google accounts in Settings > Connections. Each account’s calendars appear in Settings > Calendars grouped under the account they belong to, so two accounts with a calendar of the same name stay easy to tell apart. Tap “Add another Google account” to connect more, or disconnect any single account without affecting the others.

Events sync both ways for every Google calendar you have selected. An event created or edited in TaskKast appears on that Google Calendar, and an event created, edited, or deleted in Google Calendar comes back into TaskKast — no manual sync needed. Calendars you haven’t selected are left alone entirely.

WHAT GOOGLE ASKS YOU TO ALLOW: when you connect, Google shows a consent screen listing what TaskKast is asking for. There are three items, and TaskKast asks for nothing beyond them. See, edit, share and permanently delete all the calendars you can access using Google Calendar — this is how TaskKast reads your events and writes back the ones you create or change. See the list of Google calendars you’re subscribed to — read only, so the Calendars screen can show your calendars by name for you to choose from. See your primary Google Account email address — so TaskKast can label the connection and tell two connected accounts apart. On Google’s permission screen, check Select all so every requested permission is approved, then tap Allow. If any permission is unchecked, Google Calendar syncing will not work. TaskKast does not ask for Gmail, Contacts, Drive, Photos or any other Google data.

Google Calendar stays the source of truth for its own events. TaskKast doesn’t keep a permanent duplicate of your entire Google Calendar history — it keeps the stretch of time you actually work in: roughly the past year through the next two years. Events outside that range stay safely in Google Calendar and come back into view as the window moves with you, or whenever you open them in Google.

Older events are preview only. If you navigate to a date outside that window, or search and match something older, the event still appears so you can see it — but it is being shown from your Google account rather than stored in TaskKast, so it can’t be edited here. Tapping it offers to take you to that date instead. To change an older event, open it in Google Calendar.

Anything you add in TaskKast on top of a Google event — its project, priority, reminders, subtasks, or an attached Zoom meeting — belongs to TaskKast and is kept. Google doesn’t store those details, so TaskKast holds on to them even for older events outside the usual range.

To send guest invites, set an event’s Calendar field to one of your Google calendars — this is what reveals the Guests section. Google Calendar is chosen as the trigger because guests can only be invited to an event that actually lives on a real Google Calendar; if the event stayed on “Default Phone Calendar” there would be nothing for Google to attach a guest to.

Once Guests is showing, check Email invite to guests to reveal the email field, add one or more guest emails, and save. TaskKast creates a matching event directly on your Google Calendar, with the guests added as invitees, so Google sends them the calendar invite. Editing the event afterward — time, title, or guest list — updates that same Google Calendar event rather than creating a duplicate.

Read-only Google calendars — a holiday calendar, or one shared with you for viewing — still sync into TaskKast, but can’t be chosen as the calendar for a new event, since Google won’t accept changes to them.

You can disconnect any Google account at any time in Settings; events already created there stay put.

Connect a Zoom account in Settings to add a “Create Zoom Meeting” checkbox on events. When checked, TaskKast automatically creates a Zoom meeting matching the event’s title and time, and attaches the join link to the event. Checking it also reveals the Guests section, same as Google Calendar does — check Email invite to guests and add an email to register that guest on the meeting, so Zoom sends them a join link.

If the Create Zoom Meeting checkbox isn’t showing, check the event’s start time before checking the connection. Zoom will not schedule a meeting in the past, so the option is not offered for an event whose start time has already passed. An event that already has a meeting keeps its Zoom section either way, so an existing join link always stays reachable.

If the same event also has Calendar set to “Google Calendar” with guests added, only one invite email goes out — the Google Calendar invite, which already has the Zoom join link folded into its description. Zoom’s own registrant email is skipped in that case so guests don’t get two separate emails for the same meeting.

BEFORE SYNCING NOTE: you must check both boxes on Zoom’s permission screen for meetings to sync correctly — “Create a meeting for a user” (under Optional Permissions) and “Allow this app to use my shared access permissions.” Both are unchecked by default. Check them before tapping Allow — without them, the connection will succeed but TaskKast won’t be able to create meetings.

If an event’s date or time changes after a Zoom meeting has been created, TaskKast updates the existing meeting to match rather than creating a duplicate. You can disconnect Zoom at any time in Settings; already-created meetings and your TaskKast events stay right where they are.

Day view focuses on one date. Week view groups the week so you can scan what is coming up.

The mini calendar can be shown or hidden from the top taskbar. Swiping left or right moves between days or weeks while vertical scrolling still works normally.

Add one or more reminders to tasks, events, and notes. Reminders depend on app notification permission on your iPhone or iPad.

Events and notes use reminders relative to the item: At time, 5 minutes, 15 minutes, 30 minutes, 1 hour, or 1 day before — or pick Custom date & time to set an exact moment of your own.

Tasks use a time of day instead, because a task has a date but no start time. Tap + Add Reminder and set the hour and minute you want to be reminded on the task’s date. Tap a saved time to change it.

Notifications can be turned off in Settings when you want to use TaskKast without alerts.

Repeat rules let tasks, events, and notes recur daily, weekly, every 2 weeks, monthly, every 2 months, quarterly, or annually.

Weekly and every-2-weeks repeats can use one or more weekdays. Monthly, every-2-months, quarterly, and annual repeats can follow a specific date, or a weekday pattern — and in Weekday mode you can pick more than one week of the month, so a task can land on the 1st and 3rd Wednesday.

For repeating tasks, choose Repeat Ends: Continuously or Repeat Ends: On Date. Continuously keeps the task repeating without an end date, and On Date stops the repeat after the selected date. Recurring Task in Settings can be changed to show all repeating tasks or only show one repeating task at a time until one is complete. Events always show on the calendar for each scheduled occurrence.

Weekend rules allow for flexibility to keep you on track by keeping the exact date, moving to the business day before, or moving to the business day after.

Opening one occurrence of a repeating task or event shows that occurrence’s own date, not the date the series started. Changing it moves just that one occurrence and leaves the rest of the series where it is.

Search matches on an item’s title, its note text, its subtask titles, and its project name. It also matches the item type, priority, repeat setting, reminder setting, and the stored date and time.

Dates and times are matched as they are stored, so a date matches in year-month-day form such as 2026-08-01, and a time in 24-hour form such as 15:00. Searching for “August” or “3 pm” will not find them.

Countdowns are searched by their title and note text like any other note. A countdown’s target date is not searched. Event locations are not searched either.

You can narrow results by item type, by project, and by a From / To date range using the filters on the search screen. With no date range set, results still include everything but open at today, so you can scroll back for older items or forward for upcoming ones. If you have Google Calendar connected, TaskKast also searches your older Google events and shows any matches, which are preview only.

After your search is complete, tap Clear to return to the normal view.

Settings control calendar connection, ClickUp connection, default calendar, notifications, notification sound, whether subtasks show expanded by default, hiding notes on the calendar, note date display, opening page, first day of week, default project, recurring task viewing, font, font size, time format, time interval, dark mode, accent color, Face ID, export backup, import backup, CSV export, support, legal information, and FAQ help.

Calendar settings let you check which calendars appear for event creation, then choose one default event calendar from the dropdown.

Recurring Task lets you choose whether repeating tasks show all occurrences or only one occurrence at a time until one is complete. Events always show on the calendar for each scheduled occurrence.

Settings > Security & Backup is where you turn on Face ID, switch notifications off, control iCloud Sync, export or import a backup, export a CSV, and request deletion of your TaskKast server records.

Face ID secures the app on this device using your device’s biometric unlock when it is enabled.

Your TaskKast information is meant to stay controlled by you through the device, iCloud, and any backups or exports you choose to create.

iCloud Sync is on by default when you install TaskKast. You can turn it off any time in Settings > Security & Backup.

When it is on, your tasks, events, notes, projects, and settings sync through your own private iCloud storage, using the Apple ID signed into your device.

Using TaskKast on more than one device. There is no TaskKast username or password — you never create an account with us. Your devices find each other through Apple, not through us. On the second iPhone or iPad, sign in to the same Apple ID, install TaskKast, and open it; your content arrives from your private iCloud on its own.

Your subscription travels with the same Apple ID, so a second device signed in to that Apple ID is recognized automatically. If it isn’t, open the subscription screen and tap Restore Purchases.

Each device registers with TaskKast separately and privately using Apple’s device-integrity check, which is why connections such as Google, ClickUp, and Zoom are connected per device rather than shared across them.

Your own content always takes priority: a change made on this device is never dropped in favor of an older copy from another device. If a backup is ever too large for the device to take in, TaskKast leaves what’s on your device untouched and notes it in Settings rather than replacing anything.

If iCloud is turned off, unavailable, or using a different Apple ID, data may not sync across devices.

You can use TaskKast without iCloud, but your data stays on that device unless you create an export backup and keep it somewhere safe.

TaskKast opens without an internet connection and shows the tasks, events, and notes as they were when you last had one. There is nothing to turn on and nothing to download in advance.

Offline is view-only. While there is no connection you can look through your days, weeks, projects, and notes, but you cannot add, edit, complete, reorder, or delete anything. An Offline banner appears at the top so it is clear why. This is deliberate: it keeps what you see on the device and what is stored in iCloud, Google Calendar, and ClickUp from drifting apart.

Reminders still work. Notifications already scheduled on your device continue to arrive while you are offline.

It picks up on its own. When the connection returns, TaskKast reconnects and starts syncing again by itself — you do not need to close the app, reopen it, or tap anything. The banner disappears once it is back.

Export Backup creates a complete backup file of your tasks, events, notes, projects, and settings. Save exported files somewhere safe so they can help with manual backup or transfer if needed.

Import Backup restores your tasks, events, notes, projects, and settings from a previously exported backup file. Importing a backup replaces the information currently in the app, so only import a file you trust.

Export CSV creates a spreadsheet-friendly file for reporting and review. Choose a date range, one or more projects, and which item types to include (tasks, events, or notes) before exporting.

TaskKast is a one-year auto-renewable subscription, billed by Apple through the App Store and charged upfront for the year. Apple shows the price that applies in your region before you buy.

If a free trial is offered to you, the app’s subscription screen shows its length and terms before you confirm. Not everyone is eligible — Apple decides, and eligibility generally applies to Apple IDs that have not subscribed to TaskKast before. When a trial ends, the annual subscription begins automatically unless you cancel at least 24 hours before the trial ends.

The subscription renews automatically each year unless you cancel at least 24 hours before it ends. Cancel any time in the iOS Settings app under your Apple ID → Subscriptions, or from Apple’s Manage Subscriptions page. Canceling stops the next renewal; you keep access until the current year runs out.

Changed device, or reinstalled the app? Use Restore Purchases in Settings to bring your existing subscription across. It’s tied to your Apple ID, not to a particular iPhone.

Your tasks, events, notes, projects and countdowns live on your device, and in your private iCloud if iCloud Sync is on. TaskKast’s server does not store any of that content.

The server keeps only what the app needs to run: your subscription status, this device’s security registration, and — if you connect them — the credentials for Google Calendar, ClickUp and Zoom. Events from Google Calendar are read into the app on your device; Google Calendar remains the source of truth for them.

Open Settings > Connections and tap Disconnect on the service you want to remove. TaskKast immediately deletes its own stored connection record and credentials for that service from its server, along with the account email it had on file. Your TaskKast items stay exactly where they are.

That is TaskKast’s copy. Separately there is the authorization you granted on the provider’s side, and what happens to it depends on the provider.

Google and Zoom. TaskKast also asks the provider to revoke its access. If that request fails — the provider is unreachable, or the authorization was already withdrawn — TaskKast still deletes its own record, but the provider may keep listing TaskKast. If you want to be certain, remove TaskKast in that account’s authorized-apps settings.

ClickUp. ClickUp does not publish a way for an app to revoke its own access, so TaskKast can only delete its local connection record. To withdraw the authorization on ClickUp’s side you must remove TaskKast yourself, in your ClickUp account’s authorized apps or integrations settings.

With Google you can disconnect a single account and leave your other connected Google accounts untouched.

You do not need Request Server Data Deletion to disconnect one service. That is a bigger action: it removes all of this device’s remaining app-session, device-security and connected-service records. Disconnecting is the right tool for removing one integration.

Neither option deletes your tasks, events, notes, projects or countdowns from your device or private iCloud, and neither cancels your Apple subscription.

First, what this does not affect. TaskKast’s server does not store your tasks, events, notes, projects or countdowns. Those live on your device and in your private iCloud, and this request never touches them.

What it removes is the small set of records the server does hold for this device: your remaining app sessions, this device’s security registration, and the stored credentials for any connected services — Google, ClickUp and Zoom.

Open Settings > Security & Backup and use Request Server Data Deletion under Server Data. That creates a reference number identifying your device to us without exposing any of your information. Nothing happens until you confirm it in the app and email it to us, and you can cancel it any time before we action it.

We keep the minimum record of your subscription needed for entitlement, refunds and fraud, support, and accounting or legal obligations — with its link to your device removed.

For Google and Zoom we also ask the provider to revoke TaskKast’s access. If that fails, your TaskKast records are still deleted, but you may need to remove TaskKast in that account’s authorized-apps settings. ClickUp publishes no way for us to revoke our own access at all, so you must remove TaskKast in your ClickUp account’s authorized apps or integrations settings. Apple keeps its own record of your purchases, which we cannot delete.

If you only want to remove one integration, use Disconnect in Settings > Connections instead — you do not need this request for that.

To remove the content itself, delete items in the app or delete the app, and turn off iCloud Sync first if you also want the iCloud copy gone. Before you do, consider Export Backup in Settings > Security & Backup to keep a copy — and Import Backup in the same place to bring it back later.

This request does not cancel your subscription, and canceling your subscription does not delete your data.

Work through these in order — one of them is almost always the cause.

Notification permission. iOS Settings → TaskKast → Notifications must be allowed. If you declined the first prompt, this is where you turn it back on.

TaskKast’s own switch. Settings → Security & Backup has a Notifications Off toggle. If it’s on, no reminders are sent at all.

Focus or Do Not Disturb. A Focus mode can silence TaskKast without you noticing. Add TaskKast to the allowed apps for that Focus, or check Notification Summary isn’t holding them back.

The time has already passed. A reminder set for a moment in the past never fires — this is deliberate, so a late sync can’t fire a burst of stale alerts. Move the item to a future time and the reminder is rescheduled.

You changed the time. Editing a reminder replaces the old one rather than adding a second, so you won’t get duplicates.

When connecting Google Calendar, you must check Select all so every requested permission is approved, then tap Allow.

If any permission is left unchecked, Google Calendar syncing will not work. Open Settings → Connections, disconnect Google Calendar, reconnect it, check Select all, and tap Allow.

In Settings → Connections, confirm that the ClickUp List is linked to the correct TaskKast Project. A ClickUp List will not sync until it is linked.

If you recently added or renamed a List in ClickUp, tap Refresh Lists. You can then link it to an existing TaskKast Project or create a new Project from the List.

To send a TaskKast Project to ClickUp, find it under Projects not yet in ClickUp, choose the ClickUp Space and tap Create in ClickUp.

Tap Sync Now to check for changes immediately. TaskKast subtasks sync with ClickUp Checklists, not ClickUp’s separate nested Subtasks feature.

Check the selected Project filter, selected date, Day or Week view and completed-item visibility. The item may still exist but be hidden by the current view or filter.

Use Search to look for its title, notes, project or other searchable details.

Confirm the device is signed into the same Apple ID used to purchase TaskKast and that it has an internet connection. Then tap Restore Purchases on the subscription screen.

Confirm both devices use the same Apple ID, iCloud Drive is enabled and TaskKast has permission to use iCloud.

iCloud Sync is enabled by default. Open Settings → Security & Backup and tap Sync Now if you want to check immediately.

Confirm TaskKast has Microphone and Speech Recognition permission in iOS Settings.

A temporary speech-recognition interruption can also occur even when permission is enabled. Close the message and try again. If it continues, force-quit TaskKast, reopen it and retry.

A connected service’s authorization can expire or be withdrawn. Open Settings → Connections, disconnect the affected service and connect it again.

For Google Calendar, remember to check Select all before tapping Allow.